Job Opening, Bid Notices and/or RFQ's

Bid Notices

NOTICE TO BIDDERS – West Entrance Rd. and Laydown Yards

The Kaskaskia Regional Port District (KRPD), Randolph County, Illinois, will receive sealed bids for the construction of the West Entrance Road and Laydown Yards Project until 10:00 a.m. on June 9, 2025, at the office of the General Manager, located at 336 N. Main Street, Red Bud, Illinois 62278. At that time and place, the bids will be publicly opened and read aloud.

Sealed bids must be delivered to the General Manager during regular business hours and prior to the stated bid opening time.

The Contract Documents, including Contract Drawings and Specifications, are on file at the office of Volkert, Inc., 1500 Eastport Plaza Drive, Collinsville, Illinois 62234. Electronic copies are available by contacting Dave Ogle, P.E., at dave.ogle@volkert.com.

This project consists of constructing 900 feet of 24’ – 36’ wide PCC (jointed) pavement and two PCC Pavement (special) laydown yards totaling approximately 13,000 sq yd at the Kaskaskia Regional Port District (KRPD) Dock #2 between Red Bud and Baldwin, Illinois. Additional work includes PCC and aggregate shoulders, earth excavation and grading, soil modification and base preparation, pipe culverts, tree removal, installation of erosion control measures, and all other collateral work to complete the plans as proposed.

The Illinois Department of Commerce & Economic Opportunity (DCEO) has established an overall Business Enterprise Program (BEP) Utilization Goal of 15% for this project. This construction contract requires that 8% of the value of the contract be performed by minority-owned business enterprises (MBEs or WMBEs) and 8% of the value of the contract be performed by women-owned business enterprises (WBEs or WMBEs) or persons with disabilities-owned business enterprises (PBE). Only subcontractors /suppliers certified through the State of Illinois’ Commission on Equity and Inclusion (CEI) Business Enterprise Program will count toward meeting the required BEP Utilization Goal. A current list of BEP pre-qualified firms can be found at: https://supplierdiversitymanagementportal.illinois.gov/VendorDirectory.aspx

Only subcontractors/suppliers certified through the State of Illinois’ Commission on Equity and Inclusion (CEI) Business Enterprise Program will count toward meeting the required BEP Utilization Goal.

No less than the prevailing rate of wages, as determined in accordance with the Illinois Prevailing Wage for Randolph County, shall be paid to all laborers, operators, teamsters, masons, plumbers, and any workmen employed in construction on this project.

Each bidder must be IDOT pre-qualified. All work shall be performed in accordance with the IDOT Standard Specifications for Road and Bridge Construction edition in effect at the time of the bid.

In addition, each Bidder must deposit with his bid, security in the amount of not less than five percent (5%) of the Bidder's total bid price, such security being an acceptable bid bond, certified check, or cashier's check. The successful Bidder will be required to furnish a satisfactory Performance Bond in the full amount of the bid.

No bidder may withdraw their bid for a period of 30 calendar days following the actual date of the bid opening. KRPD reserves the right to reject any or all bids and to waive any informalities or technicalities in the bidding process.

Request For Proposals – Water Street Bar and Grill Dock Improvements

Project Overview:
This project entails the demolition and reconstruction of various structural and accessibility components to ensure compliance with ADA regulations and to enhance the overall functionality and safety of the facility.

Bid Invitation:
Contractors are invited to submit bids for the following Items of Work.

Pre-Bid Meeting:
A mandatory on-site pre-bid meeting will be held on May 13, 2025, 10:00 am to address any questions from prospective bidders. Following the meeting, all questions and answers will be documented in writing and distributed to all prospective bidders to ensure equal access to information.

Items of Work-General Construction

1. Demolition and Rebuilding of ADA Compliant Bathrooms

   • Demolish two (2) existing bathrooms.

   • Construct two (2) new ADA-compliant bathrooms.

   • Ensure compliance with ADA standards, including fixtures, grab bars, clearances, and accessible entryways.

2. Exterior Wall Sheeting Replacement

   • Remove existing exterior wall sheeting.

   • Install new strong panel metal sheeting to ensure durability and weather resistance.

3. Window and Door Replacement

   • Remove 37 existing windows and replace them with tempered safety glass windows.

   • Remove and replace two (2) 72” x 80” outswing ADA-compliant doors with panic bars.

   • Remove and replace one (1) 36” ADA-compliant outswing door with a panic bar.

4. Interior Wall Sheeting Replacement

   • Remove existing interior sheeting.

   • Install new strong panel metal sheeting.

5. North Wall Reframing and Door Installation

   • Remove the existing north retractable wall.

   • Reframe the north wall to accommodate:

     • One (1) 10’ wide x 8’ tall garage door.

     • One (1) 36” man door within the new wall framing.

6. Safety Rail Repair and Replacement

   • Inspect existing safety rail.

   • Repair or replace damaged sections to ensure safety and compliance with regulations.

7. Insulation Application

   • Prepare walls and ceiling for insulation.

   • Apply closed-cell spray foam insulation to enhance thermal efficiency and moisture control.

8. Access Ramp Cleaning and Painting

   • Clean and prepare two (2) access ramps.

   • Apply non-skid epoxy material for safety and durability.

9. Barge Deck Flooring

   • Prepare and clean barge deck flooring.

   • Apply non-skid epoxy material for improved traction and longevity.

Items of Work-Electrical

• •  Remove and replace emergency lighting

  •  Remove and replace ceiling fans

  •  Remove and replace bath fans

  •  Remove and replace bath lighting

  •  Remove and replace back bar lighting

  •  Remove and replace dining area lighting

  •  Remove and install dining and bar receptacles

  •  Install 100 Amp outdoor panel (south end)

  •  Install 100 Amp panel (electrical utility area)

  •  Hook up two power pedestals on dock

  •  Hook up new HVAC system

  •  Install miscellaneous kitchen receptacles and circuits

Items of Work-Mechanical

9. • Dining Area- Provide and install a properly sized HVAC unit with a supply and return air duct system. The exposed ductwork in the dining area will be a metal spiral system with air devices. The unit will be placed on the roof above the kitchen storage area. The owner will provide the support stand. Include thermostat, condensate drain, and equipment start-up.

   • Kitchen Area- Remove and dispose of the existing HVAC system. Provide and install a properly sized HVAC unit with duct adaptors, refrigeration line set, low-voltage wiring, condensate drain, Honeywell thermostat, and equipment start-up. The unit will also be placed on the roof above the kitchen storage area, with a support stand provided by the owner.

Items of Work-Plumbing

9. • Furnish and install 3 ADA tank type toilets with seats

   • Furnish and install 1 ADA urinal with flush valve

   • Furnish and install 2 ADA wall hung lavatories with manual faucets

   • Furnish and install 1 Stainless steel 3 compartment sink with faucet (Kitchen)

   • Furnish and install 1 Stainless steel wall hung hand sink with faucet

   • Furnish and install 2 Stainless steel dump sinks

   • Furnish and install 1 Stainless steel

   • Furnish and install 1 stainless steel 3 compartment sink with faucet (bar)

   • Furnish and install 1 mop sink with faucet

   • Furnish and install 5 water connections

   • Furnish and install 4 floor drains

   •  

Project Coordination and Requirements

• Pre-Demolition Work: Wood ceiling sheeting will be removed before the contractor begins work.

• Cooperation Among Contractors: Coordination between all contractors is required throughout the project to ensure efficiency and minimal disruption.

• Electrical & Plumbing Work: These installations will be performed while structural improvements are exposed and must be completed before insulation and sheet metal installation.

• Prevailing Wages: The contractor will be required to pay prevailing wages as published by the Illinois Department of Labor for St. Clair County at the time of proposal submission.

• Project Completion: All work shall be completed by July 1, 2025.

Bid Submission Requirements

• Bids shall be submitted by line items 1-9 and shall be broken out into materials and labor.

• Detailed cost estimate, including materials and labor breakdown.

• Proposed project schedule with estimated completion date.

• Proof of licensing, bonding, and insurance.

• References from similar completed projects.

• Include two (2) wet signatures of AGREEMENT BETWEEN OWNER AND CONTRACTOR

Evaluation Criteria

Bids will be evaluated based on:

• Mandatory attendance of the on-site pre-bid meeting

• Cost-effectiveness

• Adherence to the scope of work and compliance with standards.

• Proposed project timeline.

• Contractor’s experience and qualifications.

Site Visitation and Questions

• Site Visitation: Bidders are encouraged to visit the site before the mandatory Pre-Bid Meeting. Site visits need to be coordinated with Chad Goldschmidt at (618) 967-1966.

• Questions: Shall be submitted in writing to Ed Weilbacher at ed@kaskaskiaport.com no later than May 15, 2025, and answers will be distributed to the plan holders electronically.

Deadline for Submission

All bids must be submitted by close of business at 10:00 am May 20, 2025 and addressed:

RFP-Water Street Bar and Grill Dock Improvements

ATTN: Ed Weilbacher, Kaskaskia, Regional Port District, 336 N. Main Street, Illinois.  If additional information is needed call Ed Weilbacher at (618 282-3807)